Responsible party German-Chinese High-Tech Alliance e.V. Am Neufeld 41 65933 Frankfurt am Main Germany

Telephone: +49 176 8086 4477 Email: info@gcha.eu Website: www.gcha.eu

General information on data processing Scope of processing of personal data We generally only process the personal data of our users to the extent that this is necessary to provide a functional website and our content and services. The processing of our users’ personal data usually only takes place after the user has given their consent. An exception applies in cases where prior consent cannot be obtained for actual reasons and the processing of the data is permitted by law. Legal basis for the processing of personal data

If we obtain the consent of the data subject for processing personal data, Art. 6 (1) (a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis.
When processing personal data that is necessary to fulfill a contract to which the data subject is a party, Art. 6 (1) (b) of the GDPR serves as the legal basis. This also applies to processing operations that are necessary to carry out pre-contractual measures.
If processing of personal data is necessary to fulfill a legal obligation to which our company is subject, Art. 6 (1) (c) of the GDPR serves as the legal basis.
In the event that vital interests of the data subject or another natural person require processing of personal data, Art. 6 (1) (d) of the GDPR serves as the legal basis.
If processing is necessary to protect a legitimate interest of our company or a third party and the interests, fundamental rights and freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6 (1) (f) of the GDPR serves as the legal basis for processing.

Data deletion and storage period

The personal data of the data subject will be deleted or blocked as soon as the purpose of storage no longer applies. Storage may also take place if this has been provided for by the European or national legislator in EU regulations, laws or other provisions to which the controller is subject. The data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need to further store the data for the conclusion or fulfillment of a contract.

Provision of the website and creation of log files Description and scope of data processing Every time our website is accessed, our system automatically records data and information from the computer system of the accessing computer. The following data is collected:

Information about the browser type and version used

User’s operating system

User’s Internet service provider

User’s IP address

Date and time of access

Websites from which the user’s system accesses our website

Websites accessed by the user’s system via our website

The data is also stored in the log files of our system. This data is not stored together with other personal data of the user. Legal basis for data processing The legal basis for the temporary storage of the data and log files is Art. 6 Para. 1 Letter f) of the GDPR. Purpose of data processing The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user’s computer. For this purpose, the user’s IP address must be stored for the duration of the session. Storage in log files takes place to ensure the functionality of the website. The data is also used to optimize the website and to ensure the security of our information technology systems. The data is not evaluated for marketing purposes in this context. These purposes also constitute our legitimate interest in data processing in accordance with Art. 6 (1) (f) of the GDPR. Duration of storage The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. If the data is collected to provide the website, this is the case when the respective session has ended. If the data is stored in log files, this is the case after seven days at the latest. Storage beyond this is possible. In this case, the users’ IP addresses are deleted or altered so that it is no longer possible to assign the calling client.

Possibility of objection and removal The collection of data to provide the website and the storage of data in log files is essential for the operation of the website. Consequently, the user has no possibility of objection.

Use of cookies Description and scope of data processing We use “cookies” on our website, which serve to recognize you as a user and make it easier for you to use our site. Cookies are small text files that your Internet browser installs on your device. These are often “session cookies” that are deleted after the end of your session. Other cookies remain installed on your device until you remove them. These installed cookies give us the opportunity to identify your web browser the next time you visit.

You can also set your web browser so that you are informed about the installation of cookies. As part of the settings, you can choose whether cookies should only be allowed in individual cases, or only be installed in certain cases, or generally not accepted, or automatically deleted after closing your web browser. If you decide to deactivate cookies, this may limit the use of the website.

We use cookies on our website to make it more user-friendly for you. Some elements of our website require that the browser that is calling up the website can be identified even after a page change. The following data is stored and transmitted in the cookies:

Log-in information for input masks
Cookie notice read and accepted

When you visit our website, an information banner will inform you about the use of cookies for analysis purposes and refer you to this data protection declaration. In this context, there is also a note on how the storage of cookies can be prevented in the browser settings. Legal basis for data processing The legal basis for the processing of your personal data using cookies is Art. 6 Para. 1 Letter f of the GDPR. Purpose of data processing We use technically necessary cookies to optimize the use of the website for you. Otherwise, we cannot offer you some functions of our website, as it is necessary for them to recognize your web browser after a page change. Our legitimate interest in processing your personal data also lies in these purposes. The use of cookies is required for the following application:

Automatic hiding of the accepted cookie notice

Remembering login information

We do not use the personal data collected by technically necessary cookies to create user profiles. The analysis cookies are used to improve the quality of our website and its content. They are also used to continuously optimize our offer and thus improve the user comfort of our website. Our legitimate interest in processing your personal data also lies in these purposes. Duration of storage, possibility of objection and removal Cookies are stored on the user’s computer and transmitted from there to our website. Therefore, you as a user also have full control over the use of cookies. By changing the settings in your Internet browser, you can deactivate or restrict the transmission of cookies. Cookies that have already been stored can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to fully use all of the website’s functions.

Newsletter Description and scope of data processing On our website, you have the option of subscribing to a free newsletter. When registering for the newsletter, the data from the input mask – if provided by the user – is transmitted to us.

Salutation
Title
Surname
First name
Suffix
Occupation
Company
Position
Country
E-mail address
Language (German, English or Chinese)

The following data is also collected when registering:

Date and time of registration
IP address of the accessing computer

Your consent is obtained for the processing of the data during the registration process and reference is made to this data protection declaration. Legal basis for data processing The legal basis for the processing of the data after the user has registered for the newsletter is Art. 6 (1) (a) of the GDPR if the user has given his consent. Purpose of data processing

The collection of the user’s e-mail address serves to deliver the newsletter. The collection of other personal data as part of

The purpose of the registration process is to prevent misuse of the services or the email address used. Duration of storage The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. The user’s email address is therefore stored for as long as the newsletter subscription is active. The other personal data collected during the registration process is usually deleted after a period of seven days. Possibility of objection and removal The subscription to the newsletter can be canceled by the user concerned at any time. For this purpose, there is a corresponding link in every newsletter. This also makes it possible to revoke the consent to the storage of the personal data collected during the registration process.

Contact form and email contact Description and scope of data processing There is a contact form on our website that can be used to make electronic contact. If a user makes use of this option, the data entered in the input mask is transmitted to us and stored. This data is:

Name
Email address
Subject
Message

Your consent will be obtained for the processing of the data during the sending process and reference will be made to this privacy policy.

Alternatively, you can contact us using the email address provided. In this case, the user’s personal data transmitted with the email will be saved. The data will not be passed on to third parties in this context. The data will only be used to process correspondence. Legal basis for data processing If the user has given their consent, the legal basis for processing the data is Art. 6 (1) (a) of the GDPR. The legal basis for processing the data transmitted when sending an email is Art. 6 (1) (f) of the GDPR. If the email contact is aimed at concluding a contract, the additional legal basis for processing is Art. 6 (1) (b) of the GDPR. Purpose of data processing The processing of personal data from the input mask serves solely to process the contact. In the case of contact by email, this also represents the necessary legitimate interest in processing the data. The

other personal data processed during the sending process serve to prevent misuse of the contact form and to ensure the security of our information technology systems. Duration of storage The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. For the personal data from the input mask of the contact form and those that were sent by email, this is the case when the respective correspondence with the user has ended. The correspondence is ended when it can be inferred from the circumstances that the matter in question has been conclusively clarified. The additional personal data collected during the sending process are deleted after a period of seven days at the latest. Possibility of objection and removal The user has the option of revoking his consent to the processing of personal data at any time. If the user contacts us by email, he can object to the storage of his personal data at any time. In such a case, the correspondence cannot be continued. You can revoke your consent or object to the storage of your data verbally or in writing using the contact details of the person responsible for processing stated above. In this case, all personal data that was stored in the course of contacting us will be deleted.

Contact form for submitting membership applications Description and scope of data processing There is a contact form on our website that can be used for the electronic submission of applications for membership in the German-Chinese High-Tech Alliance e.V. If a user makes use of this option, the data entered in the input mask will be transmitted to us and stored. This data is – if provided:

Salutation
Title
Surname
First name
Suffix
Birthday
Nationality
Company / organization
Position there
Postal address
Landline telephone number
Mobile telephone number
Email address
WeChat ID
Languages (German, Chinese, English)
Type of membership (individual, company, organization)

Your consent will be obtained for the processing of the data during the sending process and reference will be made to this data protection declaration. In this context, the data will not be passed on to third parties. The Data is used exclusively for processing the respective membership application. Legal basis for data processing The legal basis for processing the data, if the user has given their consent, is Art. 6 Paragraph 1 Letter a) of the GDPR. Purpose of data processing We process the personal data from the input mask solely to process membership applications. The other personal data processed during the sending process serve to prevent misuse of the contact form and to ensure the security of our information technology systems. Duration of storage The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. For the personal data from the input mask of the contact form, this is the case if the respective membership application has been rejected or the user’s membership in our association ends. The additional personal data collected during the sending process is deleted after a period of seven days at the latest. Possibility of objection and removal The user has the option of withdrawing his consent to the processing of personal data at any time. You can revoke your consent or object to the storage of your data verbally or in writing using the contact details of the controller mentioned above. In this case, all personal data that was stored in the course of contacting us will be deleted.

Google Maps Our website uses Google Maps to enable convenient visualization of maps. Google Maps is operated by Google, Inc. We would like to point out that external servers in the USA may be used by Google Maps to provide its services. We do not currently know whether Google logs these server requests. However, we assume that Google’s privacy policy also applies here (https://www.google.de/intl/de/policies/privacy/). Therefore, your IP address will be stored for several months in any case. The same applies to Java script elements that can be downloaded from Google servers for browser compatibility. Our use of Google Maps is legally based on Art. 6 (1) (f) of the GDPR by pursuing our legitimate interest in visualizing our location through a convenient representation on a map.

Rights of the data subject If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller: Right to information You can request confirmation from the controller as to whether personal data concerning you is being processed by us. If such processing takes place, you can request information from the controller about the following:

the purposes for which the personal data are processed,
the categories of personal data that are processed,
the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed,
the planned duration of storage of the personal data concerning you or, if specific information is not possible, criteria for determining the storage period,
the existence of a right to rectification or erasure of the personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing,
the existence of a right to lodge a complaint with a supervisory authority,
all available information about the origin of the data if the personal data are not collected from the data subject, and
the existence of automated decision-making including profiling in accordance with Art. 22 (1) and (4) of the GDPR and – at least in these cases – meaningful information about the logic involved and the scope and intended effects of such processing for the data subject.

You have the right to request information as to whether the personal data concerning you are transferred to a third country or to an international organisation. In this context, you can request to be informed of the appropriate guarantees pursuant to Art. 46 of the GDPR in connection with the transfer. Right to rectification You have the right to have the personal data concerning you rectified and completed by the controller if it is incorrect or incomplete. The controller must carry out the rectification immediately. Right to restriction of processing You can request the restriction of processing under the following conditions: 

The personal data is concerning you: if you contest the accuracy of the personal data concerning you for a period that enables the controller to verify the accuracy of the personal data; the processing is unlawful and you refuse to delete the personal data and instead request that the use of the personal data be restricted; the controller no longer needs the personal data for the purposes of the processing, but you need them to assert, exercise or defend legal claims, or if you have objected to the processing pursuant to Art. 21 Para. 1 of the GDPR and it has not yet been determined whether the legitimate reasons of the controller outweigh your reasons.

If the processing of the personal data concerning you has been restricted, this data – apart from its storage – may only be processed with your consent or for the assertion, exercise or defense of legal claims or to protect the rights of another natural or legal person or for reasons of important public interest of the EU or an EU member state. If the restriction of processing has been restricted in accordance with the above-mentioned requirements, you will be informed by the responsible party before the restriction is lifted.

Your right to restriction of processing can be restricted to the extent that it is likely to make the realization of the research or statistical purposes impossible or seriously compromises it and the restriction is necessary to fulfill the research or statistical purposes. Right to erasure You can request that the responsible party delete the personal data concerning you immediately, and the responsible party is obliged to delete this data immediately if one of the following reasons applies:

The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.

You withdraw your consent on which the processing was based in accordance with Art. 6 (1) (a) or Art. 9 (2) (a) of the GDPR and there is no other legal basis for the processing. You object to the processing pursuant to Art. 21 (1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 (2) GDPR. The personal data concerning you have been processed unlawfully.
The deletion of the personal data concerning you is necessary to fulfill a legal obligation under EU law or the law of the EU Member States to which the controller is subject. The personal data concerning you were collected in relation to information society services offered pursuant to Art. 8 (1) GDPR.
If the controller has made the personal data concerning you public and is obliged to delete them pursuant to Art. 17 (1) GDPR, he shall take appropriate measures, including technical ones, taking into account the available technology and the implementation costs, to inform data controllers who process the personal data
that you, as the data subject, have requested that they delete all links to these personal data or copies or replications of these personal data.

The right to erasure does not apply if processing is necessary to exercise the right to freedom of expression and information, to fulfil a legal obligation which requires processing under Union or Member State law to which the controller is subject, or to carry out a task carried out in the public interest or in the exercise of official authority vested in the controller, for reasons of public interest in the area of public health pursuant to Art. 9 (2)(h) and (i) and Art. 9 (3) of the GDPR, for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes pursuant to Art. 89 (1) of the GDPR, insofar as the right affected under section is likely to make the realisation of the objectives of this processing impossible or seriously compromises it, or to assert, exercise or defend legal claims. Right to information If you have asserted your right to rectification, erasure or restriction of processing vis-à-vis the responsible party, this party is obliged to inform all recipients to whom the personal data concerning you have been disclosed of said rectification or erasure of the data. 

restriction of processing, unless doing so should prove impossible or involve disproportionate expenditure. You have the right to be informed by the responsible party of these recipients. Right to data portability You have the right to receive the personal data concerning you that you have made available to the responsible party in a structured, common and machine-readable format. In addition, you have the right to transmit this data to another responsible party without hindrance from the responsible party to whom the personal data was made available, provided that the processing is based on consent in accordance with Art. 6 (1) (a) of the GDPR or Art. 9 (2) (a) of the GDPR or on a contract in accordance with Art. 6 (1) (b) of the GDPR and the processing is carried out using automated procedures. In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one responsible party to another responsible party, where technically feasible. The freedoms and rights of other persons must not be impaired by this.

The right to data portability does not apply to the processing of personal data that is necessary for the performance of a task that is in the public interest or in the exercise of official authority that has been delegated to the controller. Right of objection You have the right to object at any time to the processing of personal data concerning you that is carried out on the basis of Art. 6 (1) (e) or (f) of the GDPR for reasons arising from your particular situation; this also applies to profiling based on these provisions.

The controller will no longer process the personal data concerning you unless it can demonstrate compelling legitimate grounds for the processing that outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims. If the personal data concerning you are processed in order to conduct direct advertising, you have the right to object at any time to the processing of personal data concerning you for the purpose of such advertising; this also applies to profiling insofar as it is related to such direct advertising. If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.

In connection with the use of information society services, you have the option of exercising your right of objection by means of automated procedures that use technical specifications, regardless of Directive 2002/58/EC. Right to revoke the declaration of consent under data protection law You have the right to revoke your declaration of consent under data protection law at any time. The revocation of the consent does not affect the legality of the processing carried out on the basis of the consent until the revocation. Automated decision in individual cases, including profiling You have the right not to be subjected to a decision based exclusively on automated processing – including profiling – that has legal consequences for you or significantly affects you in a similar way. This does not apply if the decision

is necessary for entering into or fulfilling a contract between you and the controller,
is permitted by EU or EU Member State law to which the controller is subject, and this law contains appropriate measures to safeguard your rights and freedoms as well as your legitimate interests, or
is made with your explicit consent.

However, these decisions must not be based on special categories of personal data pursuant to Art. 9 (1) of the GDPR, unless Art. 9 (2) (a) or (g) of the GDPR applies and appropriate measures to protect your rights and freedoms as well as your legitimate interests have been taken.

The controller shall take appropriate measures to safeguard your rights and freedoms as well as your legitimate interests, including at least the right to obtain human intervention on the part of the controller, to express his or her point of view and to contest the decision. Right to lodge a complaint with a supervisory authority Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, place of work or place of the alleged violation, if you believe that the processing of personal data concerning you violates the GDPR. The competent authority for the registered office of the controller is the Hessian Commissioner for Data Protection and Information Security (P.O. Box 3163, 65021 Wiesbaden, email: poststelle@datenschutz.hessen.de, telephone: +49.611.14080, fax: +49.611.1408900).

The supervisory authority to which the complaint was submitted will inform the complainant of the status and results of the complaint, including the possibility of a judicial remedy under Art. 78 of the GDPR.